One of the biggest challenges for organizations today is the ever-increasing number of rules and regulations, and the pressure to conduct business ethically. With the increasing number of policies, procedures and documents required to ensure compliance, a manual, complex, and inefficient approach to policy and document management is no longer an option.
Also, existing systems such as SharePoint have rudimentary version control, document approval and acknowledgement workflows. Documents tend to get lost in routing through email and documents ages without notice.
An effective document management system ensures value, agility and efficiency for the organizations. It possesses the following capabilities:
- Centralized storage, integrated communication around, and efficient distribution of documents, policies and procedures across the enterprise.
- Versions controlled and workflow enabled.
- Expiration of content with built-in alerts to affected groups.
- Ability to restrict user, make modifications, approve or delete documents, enabling management to hold employees accountable and keep a system of record of the historical changes made to policies and procedures (version control).
- Ability to review, approve, check-out, modify and access documents from any location in a controlled way.
- Ability to map policy and procedures to regulations, standards, corporate goals or objectives, thus allowing for seamless management of change.
Is your current document management system effective? If not, perhaps the time for change is now.
Predict360′s web-based Document Management Software enables organizations understand all aspects of their document lifecycle which includes the creation or expiration of documents, activity, and communication around them, and the management of their change driven by standards, regulations and business requirements. It enables organizations to manage their information throughout its lifecycle, improving business productivity while mitigating the risk and costs of growing volumes of content.
360factors, Inc. helps companies improve business performance by reducing risk and ensuring compliance. Predict360, its flagship software product, vertically integrates regulations and requirements, policies and procedures, risks and controls, audit and inspections, safety management systems and on-line training and qualifications, in a single cloud-based platform.
360factors EHS Services offers environmental consulting services in the areas of air, water, and waste permitting and compliance, site investigation and remediation, environmental and dredge material sampling and evaluation, engineering and geology, expert testimony, health and safety, and operational risk management.
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